Every modern corporate organization should have its own time and attendance software. Today’s technology provides the latest, state-of-the-art software for most administrative tasks. It helps to increase labor productivity and reduce production costs. For a company, making use of this software would be a worthwhile investment.

The most commonly modernized department in any company would be the administrative or human resources department. The task of these departments is to keep track of daily time records and employee performance.

Before the era of time and attendance software, employee attendance was recorded manually in a company log book or through a mechanized time tracking system. The usual system would be for employees to enter their attendance cards for a machine to mark them with the time they report and leave for work according to a standard company clock. With this method, employee absences will be reflected as blank spaces on the attendance card, since the absent employee does not have their attendance card marked for that day. Tardiness will also be reflected when the machine records the exact time an employee checks in for work.

The problem with old time attendance maintenance systems is that although machines are used to record, it is still the administrative staff who process this data for use in calculating compensation, bonuses and performance. That being the case, there is still a lot of human intervention when dealing with sensitive attendance data. Simple human error in interpreting attendance records can mean an unfair deduction from an unfortunate employee’s salary.

To counteract any possibility of human error in time management and attendance management, it is practical to let computers do the job. If this particular task goes through computerization, it would have less human intervention and make the registry more secure. In addition, using computers to record employee data would greatly reduce the tasks of administrative staff, giving them more time to attend to other tasks. It would make administrative work even more effective, efficient and reliable. Not only does the computer perform the task, but some programs also allow the automatic calculation of the salary and the generation of reports on the performance and / or the productivity rate.

Modernizing a company’s personnel data recording system would cost less than hiring someone to do the job. Taking advantage of time and attendance software would be a very wise decision that any company can make, especially if it is run by a large number of employees.